Your IT GroupWise account is part of a shared system with limited resources of storage space, network traffic and processing power. Account size limits are the way IT manages these resources and the user also benefits from a smaller account and faster application response.
By default, each user has 1024 MB (1GB) of account space. When usage reaches 90% of that, GroupWise will display pop-up warnings when you create a new item; similar to these examples:
If you exceed your quota you will be able to open your account and receive messages but you will not be able to send messages. The Mailbox Size Information dialog (example below) will appears if you try to create a new item. This can be very useful for deleting or archiving many messages at a time, but be careful, any items deleted using this dialog are unrecoverable.
By default, GroupWise folder views do not show the size of the message. Adding a a size column can help you target large messages for Archive or deletion.
Items attached to e-mail messages will take up the most space in your Mailbox. The most effective thing you can do to mange space is to save attachments to your hard drive or networked home folder.
To save attachments
Open the message and look to the attachments window at the bottom. Right-click and choose Save as then navigate to a location that you’ve prepared (an Attachments folder in the Documents directory, for example) and then Save. Then the message can be deleted from your Mailbox or folder to free up account space.
The Sent Items folder contains copies of all the messages you send, including attachments. Depending on your working style, you might not need some or all of these messages. Appointments or meetings that you sent will also appear in the Sent Items folder but should not be deleted unless you want them removed from your calendar.
Items deleted from folders or the Mailbox go to the Trash. Items in the trash are automatically deleted seven days after they were placed there. To recover space immediately, right-click on the Trash icon and choose Empty Trash or open the Trash folder and right-click on an item to be removed and choose Empty Selected Items.
This dialog is useful for finding and deleting or archiving a lot of messages at once by type. However, messages purged using this dialog are unrecoverable, so proceed carefully until you are sure you are purging only the intended messages. Click Tools > Check Mailbox Size.
A GroupWise Archive can be save mail, appointments, and other data to a database on your local drive. Archiving items saves account space and keeps your Mailbox uncluttered.
An archive is ready to use as soon as a location is specified:
An archive is kept on your local drive. If you change computers, the archive will have to be copied to your new system. If you log in to GroupWise on multiple workstations, take care to create and add to the archive from only one system. Auto-archiving is (Tools > Options, Cleanup tab) is convenient but manually archiving items is sufficient for most users and offers more predictable results. Archives can be corrupted so do not compress or use cut and paste to move them. Do not change the internal file structure of an archive directory.
After the archive is set up:
Moving an Item to the Archive
Viewing Archived Items
For detailed information, see the GroupWise desktop documentation at the Help page.